Set up volunteer positions

A position is one serving role you need filled each time an event happens, like a Sound Tech on your Worship team. Before you can assign anyone, you set up which positions each event needs and how many people each one takes.

Before you begin

You need access to the Schedule tab. That means the Admin role, or a role or invite that grants Schedule access.
Recurring events show up on the Schedule page automatically. For a one-off event, turn on Request volunteers in the event editor so it appears here.
Your teams and their roles come from the People area. The Schedule reuses whatever you have already set up there.

Add a position

Open the Schedule page. Click Schedule in the left sidebar. Each event that needs volunteers has its own grid of upcoming dates.
Click Add. In the top-left corner of an event's grid (the cell above the dates), click Add to open the Add position window. You can also open a team's ... menu and choose Add role to start with that team already filled in.
Choose a Team. Pick one of your existing teams from the Team dropdown. Need a new one? Choose + Create team at the bottom of the list to make it without leaving this window.
Choose a Position. Under Position, pick the specific role, like "Greeter" or "Usher." Choose + Create new position to add a role that does not exist on that team yet.
Set How many needed each week. Use the stepper to choose how many volunteers this role needs, from 1 to 20.
Click Add position. The role appears under its team in the grid, ready for you to assign people.

Repeat for each role you need.

Edit or remove a role

Each role row has a ... menu next to its name:

Edit role lets you change How many needed each week, then click Save changes. This is the only thing editing changes. The role name and its team stay the same.
Remove role deletes the role from this event. This also removes anyone already assigned to that role on this event, so use it with care.

Manage a whole team

Each team band has its own ... menu next to the team name:

Add role opens the Add position window with that team already selected.
Reorder lets you drag teams and roles into a new order. It appears once there is more than one team or role to arrange.
Remove team takes all of that team's positions off this event, along with their assignments. The team itself stays in your People area.

Good to know

Teams, their roles, and the emojis next to each role all come from the People area under teams. The Schedule simply reuses them. If a role has no emoji of its own, the Schedule shows a default one.
Removing a role or team here only affects this event's schedule. It never deletes the team or role from People.
Positions are set per event. On a recurring event, the roles you add apply to every occurrence going forward.