Churchday
Book a demoSign in
Back

Adding a Run-of-Show Schedule

A run-of-show is a simple timeline of what happens when: worship, message, lunch, Q&A. Adding one to your event lets guests see the plan for the day right on the public event page.

Before you begin

  • You need admin or staff access to create and edit events.
  • Create or open the event you want to add a schedule to.

Step-by-step

  1. Open your event's editor. From the Events page, open the event and choose to edit it. Scroll down to the Schedule section.
  2. Turn on Show a schedule. Flip the Show a schedule switch on. This adds a Schedule section to the bottom of your public event page, shown as a timeline.
  3. Choose Who can see it. A Who can see it setting appears with two choices: Everyone, or Only people going. Pick Everyone to show the schedule to anyone who opens the page, or Only people going to reveal it only to people who have marked they're attending.
  4. Add your first item. In the card below the switch, click Add time. A window opens where you fill in the Start time (required) and, optionally, an End time, a Title (required, like "Worship" or "Message"), a Description, a Location, and People in charge. Click Add time to add it to the list.
  5. Add the rest of your timeline. Repeat for each part of the day. Each item you add appears in the card, and the timeline updates instantly in the phone preview next to the editor.
  6. Reorder or edit as needed. Drag any item by its handle to change the order, or click Edit on an item to change its details (click Done) or remove it. Your changes show right away in the preview.
  7. Click Save. Nothing is stored until you save the event, like every other setting. If you leave the page first, Churchday asks whether to save.

Good to know

  • If you choose Only people going but sign-ups are turned off, a note warns you that only you and other admins will see the schedule. To fix this, go up to the How people respond section and turn on Register or RSVP so people can mark they're going.
  • The People in charge field lets you search your church directory to link a person, or type any name or team that isn't in your directory.
  • On an event that spans more than one day, each schedule item also gets a Day picker so you can place it on the right date.
  • The Schedule section and the timeline it creates are just for showing the plan to guests. It does not assign anyone to serve.

A different run of show on some dates

On a repeating event, the run of show can differ by date, just like the name or start time. So can Show a schedule and Who can see it: for example, show the schedule only on a special Sunday, or keep one date to Only people going. To plan a special Sunday, or a new season from one date on:

  1. Choose the date at the top of the editor. The run of show shows what that date uses.
  2. Add, edit, reorder, or remove times, or change Show a schedule or Who can see it for that date.
  3. Click Save, then choose:
    • This date: only this date changes.
    • This and following dates: this date and every date after it. Earlier dates keep what they had.
    • All dates: every date, including dates that had their own run of show.

A date whose run of show differs from the dates around it shows Match other dates. Click it and save with This date to give that date the same run of show as the others again.

Requesting volunteers is separate

Further down the editor, the Volunteers section has its own Request volunteers for this event switch. That is a different feature: it adds the event to the Schedule tab so you can assign people to serve. Turning on Show a schedule does not request volunteers, and requesting volunteers does not add a run-of-show to the public page. Use both if you want a public timeline and a serving team.

What's next?

Related